ACADEMIC POLICIES - University Of Christocracy

The University offers certificate, diplomas and degree programs for all students.

Courses for professional and personal improvement, which may have college transfer

credits, are available for those interested in some Non-degree courses and subjects.

These offers are available through our School of General Studies and School of Professional Certifications as might be required by our various global affiliates for Christocratic reasons.

Awards of Certificates and Diplomas

Criteria for these awards are explicitly stated for each program offered by the University. The criteria is specific to each student who undertakes and completes their courses of study at the University of Christocracy & College of Governance. Transfer students are advised, on application and acceptance, requirements to fulfill before approval of transfers and subsequent graduation.

Degree Requirements

The requirements for degrees herein stated apply only to those who begin and complete their degree courses in the New Covenant Ambassadors College. Transfer students are assessed in accordance with policies guiding transfers.

Academic requirements for each major are specified in each program. As programs get modified, students are expected to follow the program they got in with unless they elect to change voluntarily. Students who elect to change must notify the student advisor. Such change(s) must be documented on the student’s application for graduation, which must be submitted on time to the Office of the Registrar.

Students who changed their declared major must comply with the requirements of the new major at the point and time of approved change(s).

Students who may have been allowed (approved) to temporarily withdraw from a degree program, and who may subsequently be readmitted into a program become bound by the program and degree requirements as they are currently in effect, at the point/time of readmission. However, graduating seniors, who return or are readmitted only to complete the senior project (outstanding senior project only) may be granted exemption from this rule on dispensation.

1.0 Tuition, Financial Aid, and Scholarships

Undergraduate and Graduate Tuition, Financial Aid and Scholarship are detailed under the section Tuition and Fees.

2.0 Academic Policies

The University offers certificate, diplomas and degree programs for all students.

Courses for professional and personal improvement, which may have college transfer

credits, are available for those interested in some Non-degree courses and subjects.

These offer are available through our School of General Studies and School of Professional Certifications as might be required by our various global affiliates for Christocratic reasons

2.1 Awards of Certificates and Diplomas

Criteria for these awards are explicitly stated for each program offered by the University. Those criteria are specific to students who undertake and complete their courses of study at University of Christocracy & College of Governance. Transfer student are advised, on application and acceptance, of requirements to fulfill before approval of transfers and subsequent graduation.

2.2 Degree Requirements

Students who changed their declared major must comply with the requirements of the new major at the point and time of approved change(s).

2.3 Academic and Professional Integrity

Morality often supersedes legality. UCCG believes and affirms that academic integrity is fundamental to the successful involvement in the teaching, learning, and researching enterprises, as well as in the professions. Truly ethical behavior and undertakings from the cornerstone of education, medicine, and the Christian religion; the professions all have ethical requirement that must be strictly met. The University of Christocracy abhors all forms of academic dishonesty. Involvement in any form of academic dishonesty is considered as serious violations of the academic norms and expected academic conduct of all involved in the academic enterprise and contexts.

To these ends, the University has the Academic Integrity Committee to attend to all cases of reported violations of academic and professional ethics/conduct.

All staff, students and professionals in UCCG are exhorted to familiarize themselves with all aspects of the ethical and conduct requirements of the College. The standards of conduct of every sector of the college community must be strictly adhered to. Alleged violations of academic and professional integrity by staff, students, faculty, and professionals are deliberated in accordance with documented rules and regulations, codes of conduct and Christocratic principles of morality and ethics of the faith, which will be administered. under the directive of the University Provost.

2.4 Transfer Credit Policy

All transfer students must complete the General Education and major requirements of the Departments/School they seek to transfer to. In this regard only a maximum of ninety (90) credit hours of transfer credits may be allowed for degree programs. This maximum includes a maximum of seventy-five (75) freshmen to sophomore credits. Transfers are not permitted or expected beyond the junior year. No matter the level of transfers,

Credits accepted from institutions that run the quarter system instead of the semester system are accepted on the basis of one quarter being equivalent to two-thirds of a semester (i.e. 5 quarters=3 1/3 semester)

The minimum required credits for degree graduation is one hundred thirty-six (136) credit hours including sixteen (16) credits hours of internship. Therefore, a maximum of sixty (60) credit hours of major course work and a maximum of twenty-one (21) credit hours may be accepted as transfer credit.

Grades earned lower than a “C” will not be accepted as transfer credits. However, Departments in various schools, after careful assessment of grades weightings from institutions, may wish to accept “D” grades. Such discretion must be carefully considered, weighed, and accepted by Departmental and School Boards, before being affected.

Lifetime experiences in pastoral or missionary ministries are accepted up to eighteen credits when all references, dates/quality of services is fully documented and independently verified.

Courses offered elsewhere for four (4) credit hours but which are offered in NCAC for three (3) credit hours will be accepted.

2.5 Full-time/Part-time Status

A full-time matriculated degree student must enroll for a minimum of twelve credit hours and a maximum of eighteen (18) credit hours. Students registering for less than twelve (12) credit hours are regarded as part-time students.

Fully matriculated degree students, under certain circumstances may be granted leave of absence on the recommendation of the Dean of Students and the approval of the Registrar.

2.6 Declaration of a Major/Minor

Students may declare their majors after the sophomore year. A student may take a minor from a cognate of different Program/Department. A minor subject area declaration requires that a student earn eighteen (18) to twenty-four (24) credit hours of coursework in the minor program. In all cases, students must have adequate consultations with their academic advisors and the relevant program boards to know the various requirements for majors and minors.

2.7 Double Majors

Students requiring double majors in the sciences, social sciences, and liberal arts must complete (a) an eight (8) credit hour senior thesis or project, approved by both boards/program of studies; (b) program requirements for each major approved by the two program Boards of Studies.

2.8 Maintenance of Matriculation

A student, who is properly admitted to pursue any full-time program in the University, must stay registered every semester, until he/she graduates. If, however, a suspension of study for a semester is sought and approved, a student must pay a one hundred dollar ($100) maintenance of matriculation fee, a student must pay a matriculation fee of $ 100 per semester of approved deferment of studies, for a period of no more than two (2) semesters. The student, may, however, apply for readmission before commencing the next phase of his/her program. If student defers his/her program in the senior year, such a student shall be required to re–register for the senior project beyond the maintenance of matriculation fee changeable. In all cases of maintenance of matriculation, the official permission of the Registrar must be sought and obtained.

2.9 Graduation

To be able to graduate from a program at the end of a successful senior year/successful four (4) year undergraduate program, students must apply for graduation during the second semester of the junior year. Relevant application for graduation forms must be obtained from the Office of the Registrar, completed and duly submitted.

Before requesting and obtaining graduation application form from the Registrar, students must:

– Meet with his/her academic advisor and program head

– Review his/her academic transcripts with them;

– Co-sign the relevant graduation application form;

– Verify and confirm which degree program major/minor have been met or what remains before a program is completed;

– Complete their degree order card and obtain all necessary signatures;

– Take the graduation application, fully completed and signed with the required graduation fee to the Office of the Registrar.

Graduation fees are determined each year after consideration of the cost of graduation paraphernalia, commencement ceremonies, as well as other incidental expenditures associated with the graduation ceremonies.

The Registrar must audit the students records and ascertain that each graduating student has met the Departmental/Program/College requirements for graduation.

To graduate, a student must complete all course requirements, pass all courses at an appropriate level (i.e. with appropriate grades and obtain the required grade point average, or GPA), must complete and submit all senior projects or thesis and pay fully all relevant fees and bills, before the commencement exercise.

A student who has completed all requirements before the May/June commencement exercise may participate in the May graduation. Those who may have outstanding issues to settle may participate in the August/September exercise.

Students who have need to change their graduation plans in the senior year, must notify their program board and the Registrar, properly and promptly.

3.0 Class (Categories) of Graduation

There are essentially four (4) classes of graduation. These are: (1) Summa Cum Laude (with highest distinction), (2) Magna Cum Laude (with great distinction), (3) Cum Laude (with distinction), and (4) Pass.

3.1 Honors/(Pass) Criteria

The first three categories of graduation constitute the honors graduation classes. To qualify as an honor graduate in any of the categories mentioned above, the college anticipates the following levels of performance as measured by grades and grade point average (GPA). At the end of the student’s college program, the cumulative grade point average (CGPA) are calculated and students obtaining the CGPA enumerated below, graduate in the appropriate categories specified:

Summa Cum Laude 3.90 out of a 4 point GPA

Magna Cum Laude 3.75 out of a 4 point GPA

Cum Laude 3.50 out of a 4 point GPA

Pass 2.00 out of a 4-point GPA

4.0 Grading System

Students (full/part-time) duly registered (matriculated) in New Covenant Ambassadors College, are graded as follows.

AU=Audited INC=Incomplete W=Withdrawn

PF=Pass/Fail R=Repeat WF=Withdrawn/Fail

The grade of “D” is accepted as the minimum passing grade. However, the grade of D may or may not be acceptable for major courses of pre-requisite courses, depending upon the standards of individual Department or School Boards. Students are urged to pay attention to the grading requirement/expectations of Departmental/School Boards.

4.1 Pass/Fail

Some courses formally approved by the Senate are offered in schools and departments on the basis of P/F (Pass/Fail). Students who take these courses must understand that although such courses count towards the number of credit hours they need for their graduation, they do not count towards the calculation of their cumulative grade point average or grade point averages. No more than thirty-two (32) of the minimum one hundred twenty (120) credit hours of courses toward graduation may be offered on the basis of Pass/Fail.

4.2 INC (Incomplete) Grade

A grade of incomplete (INC) indicates that a student has obtained an official permission from his/her lecturer or department for an extension of time, beyond the normal semester schedule, to complete the requirements of the course, because of certain acceptable exigencies. Where such extensions are approved, the student(s) concerned must complete the course within four (4) weeks of the expiration of the regular semester. Incompletes that are not completed within the approved deadline or have not received further extension from lecturer/department automatically becomes an F (failed grade). Registration for incomplete must be done on a properly authorized form or instrument, approved by the College, Schools and Departments.

4.3 AU (Audited) Grade

Non-matriculated students may register to audit a course. At the end of the course, such students may receive the grade of AU, which will appear on their transcript. Matriculated students may audit courses but may not have the AU grades recorded on their transcript or other academic records.

4.4 W (Withdrawn) Grade

A student may choose to withdraw from a course for which he/she has been duly registered, if he or she does so by the end of the ninth week of the semester. W grades are not used in the calculation of a student grade point average. However a student’s financial obligation for the course is not waived. Before a course grade of W is accepted, the signatures of the course instructor, student advisor and Head of Department must be obtained on the approved course withdrawal form.

4.5 R (Repeat) Grade

Students who fail courses, especially mandatory or required courses, may seek to reregister for such courses. At re-registration, the student must meet his/her financial obligations for registering for the course. The grade of an R allows students to have their failed grades substituted and the grade obtained with the R grading, used in the calculation of his/her final grade point average. A course may not be repeated more than twice during the students’ academic undergraduate career expect with special permission from the Board of a designated program. When such permission is sought and obtained, the repeat grade cannot be higher than the grade of a B no matter the level of superior performance by the repeating student(s).

To properly repeat of course:

Students must complete a Repeat Course Form submit it to the Office of the Registrar, through the Head of his/her Department, within the first three (3) weeks of the repeat semester.

Students must repeat the exact same course.

A student may not opt for the grade of Pass (P), no credit (NC), withdrawn (W), or audited (AU), with a repeat course.

Existing grades of W and AU ma not be removed from a student’s transcript, even if he/she has successfully repeated the course concerned.

If the credit of grade value of the course has changed, at the time of repeat, the repeated course is worth the operative value at the point of repeat.

A course repeated as an independent study or on tutorial basis may not be granted an R grade. However, the student pays full tuition for the repeated course(s).

A course that requires repeating, but which is no longer available or no longer taught, has no repeat option.

4.6 W/F (Withdrawn/Failure)

This grade is assigned where a student(s) fails to petition for the INC grade after duly registering and then abandoning the course. Lecturers must note the following:

If a student attends the course up to nine (9) weeks before abandoning the course, the grade to be assigned is F (failure)

If the student did not attend up to nine (9) weeks before abandoning the course, the grade to be assigned is WF not F.

In all cases, the WF grade is calculated as an F toward the final GPA of the student(s).

5.0 Satisfactory Academic Progress

The standard of satisfactory academic progress prescribed by the University of Christocracy & College is spiritual enough to meet or excel conditions or requirement that students are expected to meet by other liberal art colleges. All our students, whether or not they are interested in financial aid, must be aware of and strive to meet all conditions stipulated for Satisfactory Academic Progress. Students, who may be unable to meet the conditions, may be dismissed from the College.

Academic Progress is defined in both qualitative (CGPA) and quantitative (cumulative number of credits successfully completed) terms.

Matriculated students (those accepted for degree programs) must fulfill the requirements of their program and achieve a minimum cumulative average as shown below:

Full-time matriculated students must register for at least twelve (12) credit hours of coursework in a semester. Those who have less than the prescribed CGPA are placed on probation or may become subject to dismissal. A student who is on probation during a semester who does not get out of probation of the following semester is subject to dismissal. All full-time students are academically reviewed every semester.

Part-time matriculated students take less than twelve (12) credits per semester. They are subject to review after cumulating twelve (12) credit hours of coursework, irrespective of the number of semesters they use to achieve the twelve (12) credit hours limit.

5.1 Academic Review Committee

For purposes of continually reviewing the academic performance of students in each program, the College establishes the Academic Review Committee for each Department. The committee comprises three faculty members, one of which must be the head of the Department of the Program. This committee issues mid-semester reports to weak students, urging them to put in whatever additional efforts that are available, to meet the requirement of the needed pass.

5.2 Probation

This is a formal notification to a student, after the first eight (8) weeks of the semester, when there is some question as to whether such a student can satisfactorily complete his/her course of study. It is a wake-up call for such student(s). Probation notices are issued every semester to affected students. It is recorded in the student’s transcript. To have such a record removed from a student’s transcript, the student must work hard to remain in good standing the following semester, by meeting the minimum qualitative and quantitative requirements outlined in the satisfactory academic progress paragraph above.

5.3 Restriction of Privileges

Students on probation are required to abstain from extracurricular activities during the semester on probation and concentrate on academic activities that may enhance their attaining academic good standing. Extracurricular activities include:

-any elected or appointive position in the students government association;

– Any elected or appointive position in any Church ministries except Sunday ser

vices;

-Participation in the weekdays ministry assignment other than Students who are

pastors.

-Students who have part-time campus job are also placed on job probation.

5.4 Suspension

This is an action taken by the Academic Review Committee (ARC) under extraordinary circumstances (e.g. plagiarism, cheating in an examination, tests, or take home assignment). Suspension may be for one or more semesters. A suspended student may return to full status as student after the period of suspension, without any formal application, subject only to his/her review by the ARC to determine whether he/she is a student in good standing.

5.5 Medical Leave of Absence

A student who experiences a severe medical problem may apply for and receive a medical leave of absence. A medial leave of absence may be requested by a student, the counsellor in Student Affairs/Dean of Students or the college Director of Health Services. An approved medial leave must be reported to the Registrar. The medical leave of absence is approved initially for a minimum of six (6) months. Requests for extensions must be made through the Dean of Students to the Director of the College Medical Services. All appropriate (subsequent) leave requests must also be reported to the Registrar.

5.6 Personal Leaves of Absence

A student who experience peculiar problem—financial, family, etc. may apply for a personal leave of absence. However, a freshman and/or transfer student(s) are ineligible to apply for leave of absence. All applications for leave of absence are made through the Dean of Students to the Registrar. Those permitted to go on leave of absence may return to the College without any re-application for return/admission.

5.7 Notes for All Students Seeking Leaves of Absence

Students granted leaves of absence at the end of the semester are responsible for completing all courses and assignments, within an approved/published deadline.

Students on leave of absence who are later discovered to have academic difficulties/problems shall have their academic records reviewed by the relevant ARC. At the discretion of the ARC, students may be placed on probation or the ARC may choose to take any other appropriate action.

Students on leave of absence may be able to take a course or courses from another college or university but transfer of credit on course(s) taken can only be generated by obtaining advanced approval of ACOMTS before registering for such course(s).

Academic or disciplinary dismissed supersedes any leave of absence.

Students who receive financial aid or student loans must consult the loan or financial aid officer before applying for and taking leave of absence.

Students approved to take personal, medical, or academic leave of absence, who do not return to the college on the expiration of such leave of absence, are deemed to have administratively withdrawn from the College. Should they wish to return to the College, they would need to apply to the Office of the Registrar for possible readmission. Such readmission is not guaranteed. Each application is considered on its merit.

5.8 Withdrawal from the College

Students who wish to withdraw from the College must follow the procedures listed below, to facilitate a smooth withdrawal and enhance proper documentation:

Complete and submit all required forms.

Attend and complete an exit interview in the Office of the Dean of Student Affairs before leaving the college.

Return the University of Christocracy Identification Card issued to you to the Dean of Student Affairs or the designated officer in the Dean’s office.

Keys, library cards, and all other college materials and documents must be returned to relevant authorities and offices of the College.

Check for and collect all refunds due you from the Student’s Accounts Department.

Have your current student standing and status noted in your transcript in the Registrar Office.

Students who do not follow proper procedures for withdrawal but who withdraw de facto are administratively withdrawn by the Registrar.

Students who receive financial aid and/or student loan must consult the Office of Financial Aid before withdrawing.

Academic or disciplinary dismissal supersedes any withdrawal. All these apply to Residential Students only not the global online students

5.9. Academic Dismissal

Any student dismissed by the Academic Review Committee (ARC) may not take any courses in the College, at least for one year following his/her dismissal. Dismissed students must surrender all documents, library books, identity cards etc. to respective college authorities before leaving the College. Holding unto and/or keeping any college official materials, documentation or property, after dismissal, constitute a serious offense.

6.0 Academic Records

The Office of the Registrar maintains all official records of each student’s enrollment and accomplishment. Such records include the student’s high school transcript, transfer transcript, letters of introduction/recommendations, original application forms, and documentation and the student’s academic transcripts.

6.1 Academic Transcripts

All permanent academic records of each student are maintained in the Office of the Registrar, for internal use only. Transcript of these records are distributed externally only upon the written request of the student concerned. A transcript normally contains the following information.

-All courses taken and completed and the grades obtained;

-Transfer credit earned/awarded

-Programs of study, majors/minors and degrees conferred

6.2 Hold on Academic Transcript

Students indebted to the College or having outstanding institutional loans may not have their transcripts/diplomas released, until they have cleared their indebtedness.

In the Kingdom of God, we are called to be Christ’s Ambassadors or Christocrats on earth. Therefore, we must not be novices in the word of God and the total program of God on earth. The principles of our Ambassadorship must be fully understood through a systematic preparation. Equally, we must be totally committed to our Lord’s and King’s program on earth: the proclaiming of the glorious Gospel of our Lord to the ends of the earth and the sharing of His love to a dying humanity.